Creating Award Categories is compulsory in order for you to live your event. It is the core of our system and options like Fees, Submission Forms, Judging Rounds and Scorecards are interrelated.
Please note: There must be a minimum of one award category field set up in the event.
Click on "Create new category".
A popup box will appear with the following fields
Category Name - The display name is visible to the entrant during the submission process. Category name comes to play based on what your event requirements are. (Ex: Best Performer of the Year)
Category Prefix - This will be used during the submission process, where the category prefix will be tagged as part of the submission id. Please note that you can enter "a to z" (both small and capital letters), "0 to 9" and "underscore" for e.g. abc_10 or AB_c10. Below shows the error message you might get if you enter the wrong data. (In most cases category prefix will be the abbreviation of the award category (Ex: Best Performer of the Year) - BPOY)
Belongs to a Group - If you have categories by group, simply enter the group name. Categories will be displayed under the same group name. (This field is optional)
Limit Number of Submissions - Enter the number of submissions that needs to be restricted for a particular category. Once the threshold is reached the category will be locked and an entrant cannot make any further submissions for that particular category.
Ex: If you Limit the Number of Submissions to 2 for a particular category then an entrant can only make a couple of submissions for that category. (This is an optional field and purely depends on your event requirements.)
Required Start Date - If you want a particular category to be started for submissions by a specific date, then mention a start date. Date selection for category start date should be the same as Submissions launch date or future date.
Ex: If your event has multiple categories but you want Best Performer of the Year and Best Leader of the Year to start on a particular date post the launch then you need to specify the date and time accordingly. (This is an optional field and purely depends on your event requirements.)
Required End Date - If you want a particular category to be closed for submissions by a specific date, then mention an end date. This date is different from the Submissions deadline. Date selection for category end date should be before the Submissions deadline date. (If the submissions closing date is extended then you need to ensure that category end date is also extended accordingly to match the submissions deadline)
Ex: If your event has multiple categories but you want Best Performer of the Year and Best Leader of the Year to end on a particular date then you need to specify the date and time accordingly. (This is an optional field and purely depends on your event requirements.)
Note: For points 5 & 6 you can select either start date and end date or both.
Required Endorsement - Check this box if you require entrants to have their submission endorsed by their organisation/institution administrator. (This is endorsement at category level. This can be enabled only when the event-level endorsement is turned on). You either check or uncheck endorsement based upon your requirements.
You may use the sorting option to sort the groups accordingly. Click on “Sort Category” listed on the right side of the page and then sort the groups based on your award requirements and hit “Save Sorting”. This option is useful if for e.g. you need a specific running order of your award categories in the submission form.
Please note: Award categories cannot be deleted or edited when there are submissions in the system.
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